Documents for Japan

Document services for Japan

Koseki, Nyukan and universities in Tokyo, Osaka, Kyoto or Yokohama want an apostille, not a stamp from the Japanese Embassy on Gärdesgatan. Gaimusho apostilles Japanese originals, not Swedish ones. We add authorized Japanese when the form requires it. Apostille is not Visit Japan Web and not a COE.

See services →

Our services for Japan

Choose apostille, Japanese translation, the package when both are required, or visa services (Visit Japan Web).

Apostille

Hague Convention: apostille via Notarius Publicus. No embassy stamp for Japan.

From 850 kr See prices →

Notarisation

Certify signatures and copies. Often required before apostille on private documents.

From 449 kr See prices →

Translation Swedish → Japanese

Authorized translation by a Kammarkollegiet-approved translator.

From 1 495 kr See prices →

Translation Japanese → Swedish

Authorized translation for Swedish authorities, universities and companies.

From 1 495 kr See prices →

Bundle: translation + apostille

The full chain for Japan in one case when the recipient requires both.

From 1 895 kr See package price →

Visa services

Visit Japan Web and visas for longer stays. Separate from the document chain for Japan.

From 845 kr See visa services →

Correct path

The right path for Japan

Apostille via Notarius Publicus is enough for koseki, Nyukan and universities. The embassy on Gärdesgatan handles visas and consular work, not that chain.

Official embassy page: Embassy of Japan in Sweden

Overview

How it works for Japan

Koseki, Nyukan and universities in Tokyo, Osaka, Kyoto or Yokohama often require an apostille on Swedish originals. Japan is a Hague country: Notarius Publicus apostilles in Sweden. Gaimusho (the Japanese MFA) apostilles documents issued in Japan, not Swedish extracts. The embassy on Gärdesgatan does visas, VJW support and consular work for Japanese citizens, not apostille toward koseki. When the form requires Japanese we run authorized translation in parallel. Not Chinese. Apostille is not Visit Japan Web, a COE or Temporary Visitor.

When needed

When do Japanese recipients want an apostille?

The request comes from koseki, Nyukan, a university, an employer or a bank. Typical cases:

Koseki tōhon and kinship at a municipal koseki office
Nyukan papers when the original must be proven
A diploma for a university in Tokyo, Osaka, Kyoto or Yokohama
A power of attorney for an agent before a Japanese notary or a property file
A company extract for a counterparty in Tokyo or Osaka
A name change against the koseki register

What koseki, Nyukan and universities usually ask for

Typical documents by category. Collapse a box if you want less.

01 Koseki and kinship

Koseki tōhon at the municipal office
Marriage and kinship
Birth details for a child
Name change against koseki
Adoption papers

02 Nyukan and school

Diploma for a university in Tokyo or Kyoto
Transcript
Swedish upper-secondary grades
Certificates that must be read in Japanese

03 Agents and companies

Power of attorney for an agent in Tokyo or Osaka
Property papers
Company extract for a Japanese counterparty
Bank letters

From a koseki requirement to apostille in Sweden

The usual chain from review to return. Collapse a step if you want less.

1 The checklist from koseki, Nyukan or the university

The request comes from the koseki office, Nyukan or a university in Tokyo or Osaka. The embassy on Gärdesgatan is not on that list.
2 Japanese when the form requires it

Koseki and many universities rarely take unprocessed Swedish. Authorized Japanese runs in parallel with apostille. Not Chinese.
3 A power of attorney for a Japanese notary is notarised first

An agent in Tokyo or Osaka wants an attested power of attorney before apostille. Notarius Publicus first.
4 Apostille via Notarius Publicus

Japan is a Hague country. Apostille replaces MFA and embassy stamps. Gaimusho does not stamp Swedish originals. That is not VJW.
5 Return, ready for Tokyo, Osaka, Kyoto or Yokohama

You get the documents by tracked post, ready for koseki, Nyukan or the university on the ground.

Important

Apostille for Japan, not Gaimusho and not the embassy

Japan is in the Hague Convention. Apostille via Notarius Publicus is the path for koseki, Nyukan and universities. Gaimusho stamps Japanese originals. The embassy on Gärdesgatan is visas and consular work, not that step. Apostille for Japan starts from SEK 850 in Basic.

Typical Japan cases we see

Expand a case to see documents, route and timing.

Koseki tōhon at the municipal office The koseki office wants kinship with an apostille, not an embassy stamp. Japanese when the form does not take Swedish.

Typical documents

Koseki papers
Kinship
Japanese

Japanese if needed → apostille via Notarius Publicus

Often a few business days in Basic once originals are in

A university in Tokyo, Osaka, Kyoto or Yokohama The school wants proof the diploma is genuine. Apostille on the original, Japanese when the school does not read Swedish.

Typical documents

Diploma
Transcript
Japanese

Japanese if needed → apostille

Often a few business days in Basic

A power of attorney for a Japanese notary An agent in Tokyo or a property file wants an attested power of attorney. Notarisation first, then apostille.

Typical documents

Power of attorney
Property papers
Japanese

Notarisation if needed → apostille

3 to 10 business days depending on translation

Nyukan papers, not a COE When the original must be proven toward Nyukan, apostille is enough. COE, VJW and Temporary Visitor are visa products, not the document chain.

Typical documents

Register extracts
Japanese if needed

Japanese if needed → apostille

Often a few business days in Basic

Translation, timing and embassy

Why Japanese is usually needed

Koseki offices and Japanese universities rarely accept unprocessed Swedish. Authorized Japanese from a Kammarkollegiet translator is its own step, even when apostille already covers legalisation. Not Chinese. From SEK 1,495. Translation plus apostille from SEK 1,895.

Timeline for koseki, Nyukan or a university

Apostille usually takes a few business days in Basic once originals are in. Add time for Japanese translation and any notarisation. The total depends on:

whether a power of attorney must be notarised first
whether authorized Japanese must finish in parallel
Notarius Publicus capacity
how many documents sit in the same koseki or university file

Japanese Embassy vs apostille

The embassy on Gärdesgatan handles visas, Visit Japan Web questions and consular work for Japanese citizens. It does not apostille papers for koseki or Nyukan. Gaimusho apostilles documents issued in Japan. For Swedish originals, Notarius Publicus is the right office.

Apostille for koseki, Nyukan and universities
Notarisation of powers of attorney
Authorized Japanese translation
No MFA or embassy chain for ordinary legalisation to Japan

Embassy of Japan in Sweden →

Other help we offer

Supporting services that often sit in the same case.

FAQ

Is apostille enough for Japan, or must the embassy stamp?

For koseki, Nyukan and universities, apostille is enough. The Japanese Embassy on Gärdesgatan does visas and consular work, not that legalisation. Gaimusho apostilles Japanese originals, not Swedish ones. Apostille for Japan is not Visit Japan Web.

Must the document be translated into Japanese?

Koseki and many universities usually want Japanese. English is rarely enough. We use a Kammarkollegiet-authorized translator and can sync it with the apostille. Not Chinese, not kanji as a language.

Can you apostille a Japanese original in Sweden?

No. A document issued in Japan is apostilled there, often via Gaimusho. Here a Swedish original is apostilled for use in Japan.

Unsure what you need?

Send a scan and we will say which chain applies for Japan: translation, notarisation and/or apostille.