Documents for Spain

Document services for Spain

Spain follows the Hague Convention. For Madrid, Barcelona and the Costa del Sol an apostille is enough. We coordinate Spanish translation, notarisation and apostille when NIE, property purchase or studies require it.

See services →

Our services for Spain

Pick what you need, or take the package if both translation and apostille are required.

Apostille

Hague Convention: apostille via Notarius Publicus. No embassy needed.

From 499 kr See prices →

Notarisation

Certify signatures and copies. Often required before apostille on private documents.

From 449 kr See prices →

Translation Swedish → Spanish

Authorized translator for Spanish notaries, universities and authorities.

From 1 495 kr See prices →

Translation Spanish → Swedish

When Spanish documents go to Swedish authorities or schools.

From 1 495 kr See prices →

Bundle: translation + apostille

The full chain in one case. Most chosen when the recipient requires both.

From 1 895 kr See package price →

Correct path

The right path for Spain

Apostille via Notarius Publicus is enough. MFA or embassy legalisation is normally not required. Add authorized Spanish when the notary or registry asks for it.

Official embassy page: Spanish Embassy in Sweden

Overview

How it works for Spain

Swedish documents are increasingly used in Spain, and Spanish notaries, land registries and authorities require them to be authentic and in Spanish. Because both Sweden and Spain are in the Hague Convention, an apostille via Notarius Publicus is enough. No stamp from the Spanish embassy or the MFA is needed. VIZA starts from what the notary, Registro de la Propiedad, the university, the employer or the bank in Madrid, Barcelona, Malaga, Valencia, Alicante or Palma de Mallorca actually asks for. Then we run Spanish translation when needed, notarisation of powers of attorney and apostille. Common cases are NIE and residencia, property purchase on the Costa del Sol or Costa Blanca, studies at Spanish universities and company formation as an SL.

When needed

When do Spanish recipients want an apostille?

The requirement comes from the notary, Registro de la Propiedad, the university, the bank or the employer in Spain. These are the situations we see most:

You apply for NIE or residencia and need an apostilled personal record
A Spanish university requires apostilled grades or a diploma before admission
The notary at a property purchase requires an apostilled power of attorney and personal record
An employer in Spain wants an apostilled criminal record certificate or employment certificate
A bank or Registro Mercantil requires an apostilled company extract before SL formation
Inheritance or property matters in Spain require apostilled Swedish documents

Common documents for Spain

Typical documents by category. Collapse a box if you want less.

01 NIE, residencia and family

Personal records / extracts
Marriage certificates
Birth certificates
Marital status certificates
Name change certificates
Supporting papers for NIE and residencia

02 Property, inheritance and powers of attorney

Powers of attorney for Spanish notaries
Inheritance and death related documents
Supporting papers for property purchase
Bank powers of attorney
Certified passport copies
Spanish translations of powers of attorney

03 Studies, work and company

Diplomas and grades
Transcripts of records
Criminal record certificates
Companies Registration Office extracts
Articles of association and minutes
Agreements and trade documents

From a Swedish document to an accepted Spain chain

The usual chain from review to return. Collapse a step if you want less.

1 Read the requirement from Spain

We start from the notary list, university requirement or bank checklist. That decides whether Spanish, notarisation or only apostille is needed.
2 Translate into Spanish when required

Spanish notaries and registries generally want authorized Spanish. English is rarely enough. We can run translation before or in parallel with apostille.
3 Notarise private powers of attorney

Powers of attorney and other private documents are certified by a Notarius Publicus before apostille. Public extracts can often be apostilled directly.
4 Apostille via Notarius Publicus

We place the apostille under the Hague Convention. It replaces MFA and embassy between Sweden and Spain.
5 Return to you

You get the papers back with tracked post, ready for the notary, bank or university in Spain.

Important

Apostille for Spain, not embassy legalisation

Spain is in the Hague Convention. That makes apostille the correct path for Swedish public documents. A separate stamp at the Spanish embassy is not needed. The recipient may still require authorized Spanish translation. Apostille for Spain starts from SEK 499 in Basic.

What typical Spain cases look like with us

Expand a case to see documents, route and timing.

NIE and residencia When you apply for NIE or residencia in Spain, the authority wants apostilled Swedish civil documents, often with Spanish translation.

Typical documents

Personal record with apostille
Marital status certificate
Marriage certificate if needed
Authorized Spanish translation

Sweden: translation if needed → apostille via Notarius Publicus

Often a few business days in Basic when originals are ready

Property purchase on Costa del Sol or Costa Blanca Spanish notaries and banks require a notarised power of attorney with apostille before a property purchase can complete remotely.

Typical documents

Power of attorney for a Spanish notary
Notarisation in Sweden
Apostille
Spanish translation
Passport copy according to the notary requirement

Notarius Publicus (certification) → apostille → Spanish translation

Often 3 to 10 business days depending on translation

Studies at a Spanish university Spanish universities often require apostilled grades and diplomas before admission or credit transfer.

Typical documents

Diplomas and grades
Transcripts of records
Spanish or English translation according to the recipient

Translation if needed → apostille

Often a few business days in Basic

Company formation as an SL Spanish banks and Registro Mercantil often require apostilled company extracts and sometimes notarised powers of attorney.

Typical documents

Companies Registration Office extract
Articles of association
Power of attorney (notarised if needed)
Spanish translation

Notarisation if needed → apostille

Often 3 to 10 business days depending on translation

Translation, timing and embassy

Why Spanish is usually needed

Spanish notaries, Registro de la Propiedad and many banks rarely accept only English or Swedish. Authorized Spanish translation is therefore a separate step, even when apostille already covers legalisation. We translate with a Kammarkollegiet approved translator from SEK 1,495 and can sync it with apostille. Translation plus apostille package from SEK 1,895.

Timeline before a notary, bank or university in Spain

Apostille usually takes a few business days in Basic once originals are in. Add time for Spanish translation and any notarisation of a power of attorney. The total is affected by:

whether the power of attorney must be notarised first
whether authorized Spanish should run in parallel
capacity at Notarius Publicus
number of documents in the same case
post for originals and return
whether the recipient in Spain wants a specific order of translation and apostille

Spanish embassy vs apostille

For ordinary legalisation of Swedish documents for Spain you do not need an embassy stamp. Apostille via Notarius Publicus is the Hague path. The Spanish Embassy in Stockholm has its own consular services, but that is a different track from apostille. We help you choose the right path from the recipient requirement.

Apostille for Swedish public documents
Notarisation of powers of attorney
Authorized Spanish translation
Ordering Swedish extracts when needed
No MFA or embassy chain for ordinary legalisation
Tracked return to you in Sweden

Spanish Embassy in Sweden →

Other help we provide

Supporting services that often belong in the same case.

Order official documents

Personal records, criminal records, company documents, etc. before legalisation.

Power of attorney & consent

We help draft the document and connect it to notarisation/apostille.

Certified copy

Notarius Publicus certifies copies for use in Spain.

Go to notarisation →

MFA & embassy legalisation

Applies to non-Hague countries, not the standard path for Spain. See general legalisation.

FAQ

Do I need embassy legalisation for Spain?

No. Spain is in the Hague Convention, so an apostille replaces embassy and MFA legalisation in normal cases.

In which order should I do the steps?

Private documents are notarised first, then apostilled. Spanish translation can come before or in parallel. The Spanish recipient sets the language requirement.

Can you order official documents for me?

Yes. We often help order personal records, criminal record certificates and company documents before translation or apostille.

Unsure what you need?

Send a scan and we tell you which chain applies: translation, notarisation and/or apostille.